In accordance with the Protection of Young Persons (Employment) Act, 1996 employers are required to keep a register of employees that are under the age of 18. The basis for this is to guarantee the protection of young people and to ensure the workload assumed is not jeopardising their education. 

During a National Employment Rights Authority (NERA) assessment the inspector will request access to the company’s register of employees under the age of 18 (if the company employs workers in this category).

There are strict rules that employers must adhere to when employing those under the age of 18.

According to the Act employers cannot employ children under the age of 16 in regular full-time jobs.

Children aged 14 and 15 may be employed on a controlled basis.

Some rules to pay attention to:

  • They can do light work during the school holidays – 21 days off must be given during this period.
  • They can be employed as part of an approved work experience or educational programme where the work is not harmful to their health, safety or development.
  • They can be employed in film, cultural/advertising work or sport under licences issued by the Minister for Jobs, Enterprise and Innovation.
  • Children aged 15 may do a maximum of 8 hours of light work per week during the school term. The maximum working week for children outside of the school term is 35 hours (or up to 40 hours if they are on approved work experience).
  • The maximum working week for children aged 16 and 17 is 40 hours with a maximum of 8 hours per day.

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There are many obligations on the employer when he or she employs a young person – here is a list of some of the items that employers must be vigilant of:

An employer must be provided with a copy of the young person’s birth certificate (or other documentation proving age) prior to the commencement of employment.

Before employing a child an employer must obtain the written permission of the parent or guardian of the child.

An employer must maintain a register of employees under 18 containing the following information:

  • The full name of the young person or child
  • The date of birth of the young person or child
  • The time the young person or child commences work each day
  • The time the young person or child finishes work each day
  • The rate of wages or salary paid to the young person or child for his or her normal working hours each day, week, month or year, as the case may be, and
  • The total amount paid to each young person or child by way of wages or salary

An employer and parent/guardian who fails to comply with the provisions of the Act shall be guilty of an offence.

Some other notable rules the employer must adhere to when employing a young person or child are as follows:

  • The employer is obliged to ensure that the young person receives a minimum rest period of 12 consecutive hours in each period of 24 hours.
  • The employer is obliged to ensure that the young person receives a minimum rest period of 2 days which shall, where possible, be consecutive, in any 7 day period.
  • The employer cannot require or permit the young person to do work for any period without a break of at least 30 consecutive minutes.

For a comprehensive guide to employer responsibilities and the rules and regulations governing the employment of young workers please refer to the Protection of Young Persons (Employment) Act, 1996

Download your copy of the under 18’s register